Here is a quick overview of GPS technology and four tips to help you choose the best solution for your company’s needs.
What Is GPS?
The technology comes from the U.S. government. It relies on 24 orbiting satellites that send and receive signals from a wide range of GPS devices. You probably have one in your car. If you’re a runner, you might have a sport watch with tracking.
GPS is incredibly accurate, often within a dozen feet if the weather is right. Because it relies on many satellites, the triangulation is able to do an excellent job of pinpointing your truck when it carries a fleet tracking device. Likewise, in the office you are able to see exactly where each truck is at any given time.
All GPS technology basically works the same. But the features of individual software packages can vary considerably. Here are four tips to help you choose the ones that will increase monitoring and profitability for your company.
#1. What do you need?
This takes research, but the more precise you are, the better chance you have to choosing what will help you the best. Ask each department what they ideally want to know about the fleet during a working day. This is your starting point.
As fleet manager, identify your most critical problems. Is it for:
- Reducing fuel costs.
- Keeping trucks safe from theft.
- Workers taking too many breaks or running personal errands.
- Employees moonlighting.
- Fleet breakdowns.
- Drivers getting lost too often.
- Difficulty finding pickup locations.
- Improving customer satisfaction.
#2. What are your future needs?
What functionality will you need further down the line? You want a system that can grow with you. Consider a cloud-based system. It provides easy, automatic updates, and it is usually less expensive. Cloud-based systems can be accessed anywhere you have the ability to connect to the internet.
Look at the benefits of a modular system, which lets you buy just as much as you need now, with the chance of investing in more as you grow.
Make sure you ask about how productivity improvements due to the installation of each of the brands you check have improved profitability.
#3. Give the top contenders a test drive.
Narrow down your choices to two or three. View videos of GPS tracking products and providers. Watch a demo.
Then, consider installing them. Perhaps install them all at the same time, using different trucks of course. That way you can easily compare features in real world conditions.
Ask other companies who have bought systems you are considering about customer service. You want a firm that is responsive and quick when a problem arises.
Call the top contenders and speak to them.
#4. Train everyone involved.
Anyone remotely connected with the GPS system and fleet management, plus drivers and even maintenance people need to get up to speed fast. That way you will get the most out of your investment quickly.
Provide classes for drivers to learn how to operate the equipment. Set up an answer desk when questions come up during the day.
Speak to a LiveGPS FLEET TRACKING EXPERT: 1-888-502-3636 to Learn More.
The 2015 Winter seems to be never ending, but advanced technology is hoping to take a bite out of its chill. Two new schools join the growing number of schools that are now using GPS tracking devices for GPS school bus tracking.
This winter is proving to be long and brutal, but some parents will be happy that they will know where the school bus is during those icy, snowy mornings. Two new school districts in the U.S. – Williamsville School District in New York and Eastern Carver County School District in Minnesota – are both tracking their school buses with global positioning systems (GPS).
All around the world, people are utilizing the many benefits of GPS tracking devices. They help to monitor the behavior of wild and endangered animals, provide locations of stolen vehicles, and help police track down thieves. They are also great at tracking vehicles’ location for other purposes, including helping parents to know when to expect their child’s school bus.
Recently, In Williamsville, New York, the snow was falling steadily, but school was still in session. Despite the complaints from parents, kids were expected to be driven to school after two of their school buses got stuck in snow and were delayed.
While this was definitely an inconvenience, parents were notified thanks to the GPS trackers on the bus. The school was able to see the moment when the buses were stopped, and could also update parents on the bus’s whereabouts and whether or not it would make it to their home to pick up their children.
Instead of cancelling school for a snow day, school officials chose to inform parents that their buses were running late, and they had the option of driving their kids to school. The GPS tracking program is optional; that is, parents can choose to track the school bus. It is not just useful on snow days, but so they always know where the bus is in the morning, and when to expect it in the afternoon.
A similar program was started in Minnesota by the Eastern Carver County School District. The district has also started tracking school buses with GPS technology. App information is given to parents who want it, who can add it to their smartphones.
The app tells them exactly where the bus is and can alert them if the bus is running late or there will be a long delay. It is helpful on a cold day when parents don’t want their kids waiting outside. They can stay in their warm home until the bus is close by, then have them go out and get on the bus in time.
Recently, a family found it useful when there was fresh snow on the ground. Paul and his daughter Emma headed outside at the normal time to wait for her bus. Michelle, Emma’s mother, noticed they had been outside longer than usual. So she checked her app and saw that the bus was running later. She was able to tell them to come in from the cold and wait until the app told her the bus would be there soon.
Home health care providers and agencies have a lot of important work on their plates on any given day. It’s important to make sure that your workers are where they’re supposed to be in order to ensure proper care for all the patients your business serves. While many people overlook the potential benefit of fleet tracking for home health care providers, this is one industry that stands to benefit greatly from this technology.
These are just a few of the many ways your home health care agency might benefit from GPS fleet tracking.
Verifies Health Care Provider Visits
GPS fleet real time tracking not only tracks the location of vehicles at any given time. It can also be used to track the amount of time the vehicle spent at any location. Some systems even offer capabilities that allow healthcare providers to take a touch screen device into the home for patients to verify the business by signing. Nurses and other health care workers can also record the services rendered during the visit for accurate reporting.
Why is this important?
First, it gives nervous family members assurance that their loved ones are receiving proper care as ordered.
Second, it provides a record of all visits if billing disputes arise.
Finally, it serves as a record of services your employees provided if there are ever accusations of fraud levied against your agency.
Reduces Paperwork and Record Keeping Responsibilities
How much time is lost on the average day as a result of home health workers filling out forms? You might be surprised to learn that you could squeeze at least one more patient per nurse into the day by eliminating the need to records things like mileage and time spent in one location.
Making the move to digital record keeping and GPS fleet tracking is not just about saving the trees anymore. It can help save your entire operation a great deal of lost time and labor costs each year.
Reduces Route Inefficiencies
Home health workers spend a lot of time on the roads on a given day. With GPS fleet tracking you can schedule your routes more efficiently in order to work the maximum number of routes into the day without, of course, sacrificing the quality or standards of care your organization has for the patients you serve.
The key is to create a more efficient workday so that employee hours aren’t wasted in traffic or commuting from one location to another.
Improves Employee Accountability
Without GPS tracking, it’s easy for employees to take advantage of the minimal oversight they have by cutting 10 minutes off various home health visits in order to take care of personal errands while on the clock. GPS tracking eliminates this because you know where business vehicles are at all times.
Home health agencies and providers have a lot of regulations and red tape to manage along with the patients you are charged with serving. GPS fleet tracking systems can make your management responsibilities so much easier while also improving the quality of care, customer satisfaction, and employee accountability. Now is the perfect time to get started.