Tips to Manage Employees’ Take-Home Company Vehicles

3 Aug 2022

Allowing employees to take home company vehicles is necessary for some situations. While it is unavoidable in some cases and convenient in others, it presents unique challenges. Although the benefit or necessity of allowing employees to take home company vehicles may outweigh the cons of forbidding it, there are some ways employers can better manage take-home vehicles for employees and avoid some of the challenges. Here are some tips to manage take-home company vehicles.

  1. Establish rules. Create a company policy for all company vehicles, including clear rules for take-home vehicles. Your expectations for drives using take-home vehicles should be concise and understood by all employees. Include the appropriate and inappropriate uses for company vehicles and make clear which employees are and are not authorized to use company vehicles. In addition, go over expectations for maintenance and fuel expenses, along with what to do if an employee gets into an accident while using a company vehicle and how to report any dents or dings.
  2. Encourage and reward good driver behavior. Along with establishing rules for using the vehicle. Make it clear that driver behavior while using a company vehicle needs to be stellar. Ensure that all employees know that they are representing the company when using a company vehicle. Therefore, all rules of the road should be followed, drivers should be respectful to other drivers and pedestrians, and drivers need to regularly clean the vehicle.
  3. Require regular vehicle reporting. Users of company vehicles should regularly report their usage of the vehicle along with the mileage and maintenance of the vehicle. This is especially important when there are multiple drivers using the same vehicle. The drivers may be under the impression that it’s someone else’s responsibility to track mileage and maintenance, and this can lead to breakdowns and other maintenance problems.
  4. Provide extra training. Requiring extra training for any employees authorized to use company vehicles and take home company vehicles is very important. This will keep your workers safer on the roads and reduce liability. Extra training may include winter driving training and defensive driving courses which can teach employees safer driving and control practices to use on the road.
  5. Use GPS tracking. GPS tracking is an invaluable tool for any company that uses employee vehicles. GPS tracking isn’t just useful for monitoring the location of drivers in your company’s fleet. GPS tracking for vehicles also allows you to monitor driver behavior. It can alert you which drivers have poor driver behavior like hard accelerations, hard braking, and taking fast turns so that you can address the problem to reduce the chances of any accidents and improve fuel efficiency.

In addition, GPS fleet tracking can monitor and alert you regarding any regular maintenance, like oil changes and tire rotations.  This is especially useful if you have multiple vehicles to keep track of. GPS fleet tracking software can alert you for regular maintenance and mileage so that you don’t miss any check-ups, oil changes, or tire rotations.


To get your own GPS fleet tracking system for your business, call LiveView GPS today at  1-888-544-0494, chat with us online during business hours, or send us an email. For general inquiries:  To contact our sales team:

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