Best Practices for GPS Tracking for Employers

Allowing employees to use a company vehicle can be necessary sometimes. However, it comes with certain unique challenges. The businesses are liable for the company vehicles even when the employees use them for their personal reasons.

To safeguard itself, the business must follow certain practices while letting its employees use the company vehicles. One way to ensure that the vehicles are run responsibly is by installing a GPS tracker on them.

Best Practices for GPS Tracking of Employees

While the employers in the United States can rightfully track their employee’s whereabouts during work hours, it must be done transparently and responsibly. The best way to use GPS trackers on vehicles used by employees is by adhering to legal policies while safeguarding the employee’s privacy.

GPS tracking can be valuable in monitoring a vehicle’s location and the driver’s behavior to reduce accidents while improving fuel efficiency.

The best practices for GPS tracking of employees include:

Develop a clear policy: 

• Clearly explain to the employees the reasons for GPS tracking, like improving safety and efficiency.
• Inform the employees about the type of data to be collected, including location, time, and speed.
• Specify how the data collected will be used by the business.
• State who can access the data and under what circumstances.

Educate your employees: 

• Communicate the policy to the employees while making sure they correctly understand it.
• Get a written acknowledgement from the employees that they have read and understood the policy.
• Offer adequate training so employees can understand the benefits of GPS tracking.

Obtain employees’ consent: 

• Get written consent from the employees while tracking their personal devices.
• Explain how GPS tracking can benefit the employee and the organization.
• Be open to addressing any privacy concerns.

Prioritize data privacy: 

• Enforce security measures to protect the collected data.
• Restrict access to GPS data to authorised persons only.
• Establish rules regarding the retention of the GPS data and its safe disposal.

Set tracking limits: 

• Avoid tracking employees outside of working hours.
• Avoid unnecessary tracking to respect employee privacy.
• Avoid using the collected data for disciplinary purposes.

Ensure legal compliance: 

• Familiarize yourself with the Federal and State laws that govern GPS tracking and employee privacy laws.
• Seek legal advice when required.

LiveViewGPS offers comprehensive GPS solutions that offer real-life locational tracking and customizable reporting that benefits both employees and businesses. It uses advanced GPS technology to enhance employee productivity and safety, all the while building trust by respecting their privacy.

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