Tips to End Employee Moonlighting of Company Vehicles

While using company-provided vehicles for personal use has been an acceptable practice in most organizations, moonlighting of company vehicles happens when employees use company vehicles for personal use, outside of the authorized activities.

Some instances of moonlighting of company vehicles include:

• Unauthorized use of company vehicles by employees while working as an Uber or Lyft driver.
• Using company vehicles for a direct sales job, like Avon or pizza delivery services.

Consequences of Moonlighting of Company Vehicles 

Employee’s moonlighting of company vehicles may cause serious challenges for businesses, including:

• Unnecessary expenses for the company in the form of extra fuel costs.
• Excess vehicle wear and tear that increases unnecessary vehicle maintenance costs.
• Reduction of the vehicle’s resale value because of the accumulation of extra vehicle mileage.
• Increase in the company’s vicarious liability or expensive lawsuits due to unauthorized use of the company vehicles.
• Decreases the productivity of employees working multiple jobs.

Tips to End Employee’s Moonlighting of Company Vehicles 

They include:

Implement a comprehensive company vehicle-use policy:

Businesses must create a comprehensive company vehicle-use policy that:

• Specify the permitted use of company vehicles.
• Authorize only specified employees to use the vehicle.
• Outline the prohibited activities of drivers, like driving under the influence, speeding, and distracted driving.
• Explain the disciplinary actions for policy violations, like warnings, legal actions, and the loss of vehicle privileges.
• Require the employees using company vehicles to sign the policy, acknowledging their understanding and agreement.

Allow consistent enforcement of the company’s vehicle-use policies: 

Companies must consistently enforce the policies by:

• Actively monitoring the use of company vehicles.
• Following up on the possible evidence of vehicle misuse. 

Perform thorough screening of the employees: 

Employees must be thoroughly screened by: 

• Checking their driving records to ensure a clean driving history.
• Verifying driving licenses and insurance. 

Utilize tracking and monitoring technologies: 

Businesses may install high-end GPS trackers with advanced GPS technology to track and monitor company-owned vehicles. GPS trackers use real-time driving data to monitor and track the unauthorized use of employer-owned vehicles.

GPS tracking systems, like LiveViewGPS, can effectively monitor:

• The driver’s behavior, including speeding and harsh driving.
• Vehicle’s location.
• Route history and vehicle usage times.

The employers can even set alerts on the GPS trackers to prevent unauthorized use of company vehicles during restricted hours.

Consider other preventive methods: 

This includes offering: 

• Alternative incentives instead of allowing employees to use company vehicles for personal use.
• Mileage reimbursement for approved use of company vehicles for personal reasons.

Please feel free to reach out to us here at LiveViewGPS at 1-888-544-0494 should you have any questions about our GPS tracking solutions.

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