What to Consider When Evaluating a Fleet GPS Tracking System

25 Mar 2015

You know that fleet GPS tracking is essential for a company your size. But it how do you decide which one of the GPS tracking models to get? You need to do a thorough evaluation of your needs and then match them to the wide range of features available.

Evaluating Your Business

The big question is what is your main concern, the problem you expect the software to fix. The usual reasons are:

reduce theft and risk
monitor your drivers and their performance
stop moonlighting
improve delivery times and efficiency
reduce engine idling
improve the route planning for fuel efficiency and to reduce slowdowns due to traffic conditions
do a better job of customer service
lower fuel costs and the need for maintenance and repair

Do you prefer to buy or lease? This will focus which companies’ products you look at.

After you figure out why you’re getting the system, you can start matching those needs with the what’s available.

Evaluating the Equipment

There is a wide range of features offered for GPS tracking equipment. With your purpose in hand, you can start looking at specific brands.

The first big decision is whether you want a device that is installed or web based, also called cloud-based. There are three big advantages of cloud models:

Updates are the responsibility of the supplier, so you no longer have to worry about them.
Downtime is minimal.
They are accessible from any location with access to the internet.

You want to know if the model can be upgraded and reprogrammed, to add to its useful lifespan. It is always wise to get one that is tamper proof.

Never work with a supplier that can’t explain exactly how the system works. The technology is complicated. You will be relying on them for support. Make sure that initial technical support and training is included in the price. Find out if they charge for ongoing support.

Here is a look at some of the most popular features on major GPS tracking devices:

Accident tracking
Fuel management
GPS integration
Dispatch management
Driver management
Maintenance tracking
Fuel management
Routing
Inspection management
Mileage tracking
Inventory management
Motor pool
Daily rental
Maintenance scheduling
Parts Management
Tool tracking
Vehicle Information
Tire management
Vehicle tracking
Work order management

The reports that GPS monitoring software produces can make your life much easier. Make sure you can customize which reports you get and how easy it is to email them to others.

The number of devices you use in your trucks and offices will have a big effect on the overall cost. Ask about licensing restrictions on the number, either of users, devices or systems.

It can take some time to find the right fleet GPS tracking system. And it’s worth it. The more research you do, the better match you’ll find. That saves money and frustration for you and your drivers.

At LiveView GPS, we’re here to help you decide which GPS fleet tracking is right for your business. Call us at 1.888.502.3636.

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About George Karonis

George Karonis is the founder and Chief Executive Officer of LiveViewGPS Inc., a company he established in 2008 with the vision of making real-time GPS tracking more reliable, affordable, and accessible for businesses of all sizes. Over the past two decades, he has built a reputation as an innovator in GPS tracking, fleet management, asset monitoring, and Push-to-Talk over Cellular (PTToC) communications. Under George's leadership, LiveViewGPS has grown into a nationally recognized provider of GPS tracking solutions, serving businesses, government agencies, educational institutions, law enforcement organizations, and public works departments throughout the United States. The company's technology helps organizations improve operational efficiency, protect valuable assets, increase driver safety, and reduce operating costs through real-time location intelligence. Before founding LiveViewGPS, George developed a background in security, surveillance, and emerging location technologies. His passion for innovation and practical problem solving has driven the development of products that combine dependable hardware with easy-to-use cloud software, giving customers actionable information when it matters most. In 2018, George expanded into nationwide Push-to-Talk over Cellular communications by launching PeakPTT, providing businesses with rugged, instant communication solutions that operate over LTE and Wi-Fi networks. His focus has remained the same throughout his career: delivering dependable technology backed by exceptional customer service and long-term customer relationships. George regularly writes about GPS tracking, fleet management, asset protection, business technology, and communication systems. Through this blog, he shares industry insights, practical advice, and emerging trends to help organizations make informed decisions about tracking technology and connected operations.