How GPS Fleet Tracking Helps Simplify Invoicing
3 Nov 2015
These days, GPS tracking devices are significantly helping fleet business owners to conquer many obstacles. Most fleet managers realize that GPS fleet tracking assists their business by making field process simpler to control, however, they might not know they also help with invoicing as well. Below are some ways GPS tracking simplifies invoicing.
Simplify Billing
It can be tedious and time consuming having to do the record keeping manually. These are important records, however, and without them, your invoices would only be guesses instead of facts from the actual job. This is why fleet businesses now rely more on GPS tracking. It helps simplify their record keeping tasks and invoice calculations.
Because the GPS fleet tracking system provides statistics to you automatically, the reports you get are more accurate. These detailed reports will assist you in figuring out how much each customer invoice should be. Billing becomes almost effortless since the statistics are recorded automatically. You don’t have to fuss with cross checking, solving math problems, or rewriting invoices.
Informational Reports
GPS tracking provides reports for almost anything you can think of. For instance, it can report on vehicle usage, labor time, maintenance, idle times, vehicle condition and fuel usage. All of these are essential aspects for your fleet business which you should take into consideration while determining the price you need to create profit. This is how GPS fleet tracking ties into invoicing.
Defending Invoices
You can refer to your GPS fleet management monitoring reports to defend a transaction that you charged should you have a client that disputes the total. These records are efficiently kept and make the job of your billing staff much easier. They can determine how long vehicles are at job sites and how many times they visit a certain location during certain times. Having precise data of dates and times makes the process of defending invoices much simpler. Real drive time can be calculated aside from any time wasted due to delayed stops and idling.
Processing Data
GPS tracking information is sent to servers. It’s easier for you to do customer invoicing and manage your fleet with the combination of timestamps, location, and ignition state. This combined data enable you to know exactly where your fleet vehicles are, where they’ve been, how long and when. It can even tell you if a vehicle was idling or was actually stopped. You can generate ‘stop reports’ that will allow you to coordinate the stops with labor job tickets on the site of the job. These reports give you data on address information and ignition state. In addition to job tickets, stop reports like these make your month end invoicing a snap.
Some key components of successful client invoicing involve accuracy, timely reporting and detailed record keeping. As your fleet grows and customer routes become more complex, automation is an important tool to have on your side. GPS fleet tracking is just the tool to make your customer invoicing faster, easier and more accurate.
Interested in simplifying your invoicing. Contact LiveView GPS at 1-888-502-3636 to learn more.
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