How Fleet Managers Can Get More Done in Their Workday
24 Oct 2016
Fleet managers almost always feel as though there is too much to do to manage in a day for their jobs. It can be a busy, high-stress position. Unfortunately, with the economy continuing to struggle, it is a position in which you are constantly asked to accomplish more with fewer resources.
There are things you can do, though, that will help you get more done within your workday – like the suggestions listed below.
Stop the Meeting Madness
While you can’t control meetings you’re required to attend by your managers, you can reduce or eliminate the meetings conducted at your behest. They can be incredibly unproductive, require employees to interrupt their flow of productivity to attend, and then waste countless time getting there, chit-chatting, and getting back to the flow of work afterward. Use email instead – group emails are excellent for collaborative projects and can be incredibly efficient.
Use GPS Fleet Tracking Software
GPS fleet tracking software does in seconds what once took hours for managers of large fleets to accomplish. That’s just in the process of planning routes that are fuel efficient and make the best use of the resources you have available – even when planning for emergency calls or last-minute changes due to weather, accidents, and road closures. There are added benefits of GPS tracking software that are often overlooked, though, that make your job infinitely easier such as automating the paperwork, logging driver hours, tracking fuel efficiency, and automatically scheduling vehicle maintenance.
Pencil in Time for Long-Term Projects
One of the biggest challenges fleet managers face is in dealing with long-term projects. These projects need your time and attention. But because they aren’t immediate needs, they often get set aside until they become immediate needs. Then you’re left with a mad dash to complete the projects and a lot of overtime, lost sleep, and the risk of big mistakes along the way. These things can be extremely costly when dealing with records for government agencies or tax documents.
Make Daily To Do Lists
Use these lists to set the agenda for the day. Identify priorities, things that must be done each day, as well as things that you’d like to accomplish in the day, but can be held off until the following day. This helps prevent things from getting lost in the shuffle, gives you a clear vision of how to manage your time throughout the day, and serves as a reminder of what needs to come next when your days get hectic.
Fleet management is a sometimes chaotic business to be in, but when you include these things as part of your normal routine, you’ll find you can accomplish more tasks faster than you thought possible.
If you are a fleet manager looking to get more done in the day, call us here at LiveView GPS at 1-888-544-0494 for information about our GPS fleet tracking systems and for a free demo.
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