5 Reasons to Implement GPS Tracking for Mileage Tracking

3 Sep 2015

For fleet managers, GPS trackers has made it simpler to maintain records of multiples vehicles. GPS fleet tracking can change the entire process of mileage tracking. Below are 5 reasons you should implement these tracking device for mileage tracking.

#1) Save Business Money

GPS fleet management can help you keep records of routine maintenance, fuel usage, repairs and more for your fleet. You can save money for your business by having this knowledge since you can automatically monitor needed repairs and eradicate potential issues. This can additionally help fleet managers decide which routes should be altered or eliminated for reducing mileage.

#2) Observe Your Drivers

With live map capability, GPS tracking allows fleet managers to see where all fleet vehicles are located. They can also see when the drivers start and stop to avoid confusion on which fleet vehicles are parked at a customer’s location. Real-time driving routes can also be observed as well as being able to use an advanced route planner and help drivers avoid construction zones and heavy traffic. Being able to observe your drivers and see where and how they are driving is a simple way to cut down on mileage.

#3) Easy on Drivers

Rather than messing around with a laptop, cell phone, loose paper sheets or clipboard to keep track of their routes, drivers can now simply drive. The GPS system will record driver data like how far they are driving in your fleet vehicles and their speed. This type of automation makes it simple for drivers.

#4) Report Generation

All data gathered through GPS tracking can be displayed fairly easily through the GPS tracker’s software directly or a generated report. This will allow you to keep record keeping records accurate with regards to overall business expenses and monitoring vehicle expenses.

#5) Tax Purposes

It’s crucial that your detailed records of your mileage log are maintained for tax purposes. Your records should include your total miles traveled for the whole year, the mileage for every precise deductible and other important elements. Other things to keep track of include times, addresses and dates.

A business’s standard mileage deduction that the IRS allowed in 2014 was 56 cents per mile which was a half cent reduction from 2013. Now, in 2015 it’s up to 57.5 cents per mile for business miles driven.

For your mileage-deductible trip, your business location can be either a starting or ending point. For example, if you leave your office to have a business lunch meeting with a client. Your normal commute is not allowed in your mileage deduction even if you are conducting business like making or answering a client call during it. The only exception is if it is a temporary location you are working at.

Nevertheless, when claiming mileage deductions, it is clearly stated by the IRS that it is the responsibility of the taxpayer to document all claimed business mileage and accurately report it when filing taxes.

If the IRS decides to audit you, they will look for validated documentation for confirming that mileage was indeed business-related. If you don’t have this documentation, your deduction might be disallowed by the IRS which will cost you much more than the time it would have taken to jot down information about your trip.


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We specialize in real time GPS tracking systems. GPS tracking, GPS monitoring and management for vehicles, assets, equipment, property and persons. Whether your needs are consumer or commercial based, personal or business related we have a cost effective GPS tracking solution for you. Locate in real-time and on demand vehicles, people and property from any web based computer. View these locations on our systems integrated maps. Our GPS devices are the real deal, they are tested and proven, they work.